2023 SPONSORSHIPS & EXPO
EXPO Resources:
- SPONSOR PROSPECTUS
- FLOORPLANS: LOBBY LEVEL | EXPO HALL & KEYNOTE
Key Dates:
- October 1, 2022 – Previous Year Sponsor/EXPO Renewal Deadline
- October 3, 2022 – 2023 Sponsorship & EXPO Packages Open to Public
- Jan 3, 2023 – Participant Registration Begins
- April 1, 2023 – Sponsor/EXPO Deliverables Deadline
- April 15, 2023 – Initial Attendee List Distributed
- April 29, 2023 – Deadline to order additional booth materials
- May 6, 2023 – Pre-Con Attendee List Distributed
- May 8-11, 2023 – Event Dates
- May 12, 2023 – FINAL Attendee List Distributed
EXPO Schedule:
Subject to Change
- May 8
- Set-up: 12:00pm-4:00pm
- Reception: 4:00pm-5:30pm
- May 9
- Breakfast: 7:00am-8:30am
- Break: 9:45am-10:15am
- Lunch: 11:45am-1:00pm
- Break: 2:30pm-3:00pm
- Reception: 4:00pm-5:30pm
- May 10
- Breakfast: 7:00am-8:30am
- Break: 9:45am-10:15am
- Lunch: 11:45am-1:00pm
- Break: 2:30pm-3:00pm
- Reception: 4:00pm-5:30pm
- May 11
- Breakfast: 7:00am-8:15am
- Break: 9:30am-10:00am
- Lunch & Prize Announcements: 12:00pm-1:00pm
- Breakdown: 1:00pm-3:00pm
SPONSORSHIP PACKAGES:
GOLD TIER:
AVAILABLE | Technology Sponsor | FULL PRICE: $9,750 | Renewal Price: $9,000 by Oct 1
Features of this sponsorship
- Logo/message inclusion on the keynote theater screen prior and after each presentation.
- On-site signage prominently displayed at AV booth
- Company logo listed as “Premier Sponsor” on all event emails and event website.
- 1 push notifications through the conference app, noting your sponsorship.
- 1 banner ad in the conference app, noting your sponsorship
- Logo displayed on Splash Screen of Mobile App
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
1 of 3 AVAILABLE | Keynote Sponsor | FULL PRICE: $8,750 | Renewal Price: $8,000 by Oct 1
Features of this sponsorship
- Opportunity to introduce the keynote speaker or introduce host of the keynote presentation.
- Opportunity to play a short, pre-approved video prior to the keynote presentation.
- Logo/message inclusion on the keynote theater screen prior and after presentation.
- Opportunity to provide all keynote attendee with a mutually approved gift or gift bag (items can include a pen, flash drive, company brochure, etc.).
- On-site signage prominently displayed.
- Company logo listed as “Premier Sponsor” on all event emails and event website.
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Monday Early Arrivals Sponsor | FULL PRICE: $7,750 | Renewal Price: $7,000 by Oct 1
Features of this sponsorship
- Podium time at a key moment on Monday for full audience.
- Tent cards on tables at Monday Lunch
- Banner on Keynote Stage throughout Monday
- Opportunity to play a short, pre-approved video prior to Monday’s keynote presentation.
- Logo/message inclusion on the keynote theater screen prior and after presentation.
- Opportunity to provide all keynote attendees with a mutually approved gift or gift bag (items can include a pen, flash drive, company brochure, etc.).
- On-site signage prominently displayed welcoming Monday’s attendees.
- Company logo listed as “Premier Sponsor” on all event emails and event website.
- 1 push notification through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
SILVER TIER:
SOLD | Maine Great Leaders Series Sponsor | FULL PRICE: $7,000 | Renewal Price: $6,500 by Oct 1
Features of this sponsorship
- Opportunity to introduce the speaker or introduce host of the Great Maine Leaders presentations on both Tuesday and Wednesday morning breakfast.
- Opportunity to play a short, pre-approved video prior to the keynote presentation.
- Logo/message inclusion on the theater screen prior and after presentations
- Opportunity to provide all Great Maine Leader attendees with a mutually approved gift or gift bag (items can include a pen, flash drive, company brochure, etc.).
- 1 push notifications through the conference app, noting your sponsorship.
- 1 mobile banner ad in the conference app.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | HR Basic Training Sponsor | FULL PRICE: $7,000 | Renewal Price: $6,500 by Oct 1
Features of this sponsorship
- Opportunity to introduce the speaker or introduce host of the presentation on Tuesday & Wednesday
- Opportunity to play a short, pre-approved video prior to the start of the session.
- Logo/message inclusion on the session screen prior and after presentation.
- Your company’s logo branded on all emails sent to these attendees.
- Opportunity to provide all Basic Training attendees with a mutually approved gift or gift bag (items can include a pen, flash drive, company brochure, etc.).
- On-site signage prominently displayed.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
2 of 3 AVAILABLE | Workshop Sponsor | FULL PRICE: $7,000 | Renewal Price: $6,500 by Oct 1
Features of this sponsorship
- Exposure for chosen day includes (2) morning and (2) afternoon workshop sessions.
- Opportunity to introduce the speaker or introduce host of the workshop presentations on the chosen day.
- Opportunity to play a short, pre-approved video prior to the workshop.
- Logo/message inclusion on the theater screen prior and after presentations
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
SOLD | Registration Sponsor | FULL PRICE: $6,500 | Renewal Price: $6,000 by Oct 1
Features of this sponsorship
- Your company’s logo will be displayed and hyperlinked throughout registration website process.
- All attendee confirmation letters will feature your hyperlinked logo.
- Branding & signage prominently displayed at the onsite registration table.
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to: Keynotes, breakfast, lunch, refreshment breaks, receptions, and conference entertainment.
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address
1 of 3 AVAILABLE | Reception Sponsor | FULL PRICE: $6,500 | Renewal Price: $6,000 by Oct 1
Features of this sponsorship
- Podium time on the main stage during the reception.
- Logo will appear on table tents and at the bar.
- 1 mobile banner ad in the conference app
- 1 push notifications through the conference app, noting your sponsorship
- Opportunity to offer branded drink tickets to attendees (to be purchased directly with venue)
- Signage acknowledging your sponsorship during reception
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 3 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
SOLD | Barista Sponsor | FULL PRICE: $6,000 | Renewal Price: $5,500 by Oct 1
Features of this sponsorship:
- Signage prominently displayed at the Barista table.
- Opportunity to disperse materials at the Barista table.
- Opportunity to provide branded coffee cups for the Barista to serve their beverages in.
- 1 push notification during the conference app, noting your sponsorship.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
SOLD | Breakfast Sponsor | FULL PRICE: $6,000 | Renewal Price: $5,500 by Oct 1
Features of this sponsorship
- Opportunity to disperse information at breakfast tables on sponsored day.
- Signage prominently displayed during breakfast.
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Evening Entertainment Sponsor | FULL PRICE: $5,500 | Renewal Price: $5,000 by Oct 1
Features of this sponsorship
- Opportunity for podium time during the entertainment on Tuesday & Wednesday nights.
- On-site signage prominently displayed.
- 1 push notification through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
BRONZE TIER:
AVAILABLE | Attendee Newsletter Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Banner ad/Linked Logo prominently displayed on each email sent to registered attendees.
- Attendee newsletters are distributed a minimum of 4 times prior to the Convention, and once post-convention
- On-site signage prominently displayed.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Continuing Education Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Signage acknowledging your sponsorship at Registration
- Linked logo anywhere recertification tracking forms are made available
- 1 push notification through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
1 of 3 AVAILABLE | Lunch Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Signage prominently displayed during Tuesday Lunch.
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Bookstore Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- On-site signage prominently displayed at bookstore
- Linked logo acknowledgement anywhere bookstore is mentioned in website & marketing.
- 1 push notification through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Health & Wellness Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Opportunity to lead Wellness activities in the morning and in the afternoon. These will be promoted to attendees.
- Opportunity to lead a Convention Wellness Challenge.
- Podium time on the main stage during a key moment to mention Wellness options.
- 1 push notifications through the conference app, noting your sponsorship
- Signage acknowledging your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
AVAILABLE | Post-Conference Survey Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Your company will be thanked in Mobile App.
- Your branding and hyperlinked logo to be included on the Post Conference survey sent to every attendee.
- 1 push notifications through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
SOLD | Mobile Hub Sponsor | FULL PRICE: $4,750 | Renewal Price: $4,500 by Oct 1
Features of this sponsorship
- Recognition as a Convention Sponsor on social media marketing before, during, and after the event.
- Includes: feature on social media page profile pictures & headers
- 2 dedicated social media posts featuring your organization
- Opportunity to disperse materials at the charging stations in the Mobile Hub
- On-site signage prominently displayed at the Mobile Hub
- 1 push notification through the conference app, noting your sponsorship.
Booth Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes
- Breakfasts
- Lunches
- Refreshment breaks
- Receptions
- Conference entertainment
- Opportunity to purchase additional Exhibitor Conference Passes at the discounted rate of $200 each.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
EXPO:
LIMITED SPACE AVAILABLE | EXHIBITOR | FULL PRICE: $3,750 | Renewal Price: $3,500 by Oct 1
Exhibitor Package
- Your display includes 6’ skirted table, 2 chairs, Booth ID sign, waste basket, wireless access, and power outlet with multi plug cord.
- Company listing on website & mobile app.
- Linked logo and listing with 700-character description on the Conference website.
- Receive 2 Exhibitor Conference passes for representatives from your organization. Exhibitor Conference Passes includes access to:
- Keynotes, breakfasts, lunches, refreshment breaks, receptions, and conference entertainment.
- Opportunity to purchase up to 5 additional Exhibitor Passes at discounted rate.
- Access to pre-and post-conference attendee list with full name, title, organization name, and email address.
ADD-ONS:
Additional Event Pass: $250/per person*
Social Media Post: $500
Featured Content in eBlast: $550
Lunch & Learn: $3,000
*One event pass per person, NO SWITCHOUTS. Pass provides access to full Convention week. For Booth Representatives only. HR professionals must purchase a full Convention Pass.
For CONFIRMED Sponsors & Exhibitors:
- Sponsor/Exhibitor Deliverables Submission Form (Available October 2022)
- Event Registration (Available January 2023)
- Overnight Accommodations:
- The Samoset has a limited number of onsite rooms, just 178 rooms for our hundreds of participants!
- Therefore, on-site rooms are reserved and prioritized for Convention attendees.
- There are a limited number of on-site SUITES available to sponsors and exhibitors at a higher rate. Please reach out to Becky@StrategicHRus.com if you are interested in booking a suite.
- Please visit the accommodations page for more information on recommended, nearby, off-site properties.